With a binding booking for a we.CONECT event, I accept the Terms and Conditions of we.CONECT Global Leaders GmbH.
(1) Booking, Payment & Default of Payment
The contract/booking between we.CONECT Global Leaders GmbH and the customer begins with the confirmation of booking by we.CONECT Global Leaders GmbH. The booking should contain: company name, the participating job title, function and contact details. The respective amount is due for payment once the customer receives the invoice. The customer is not permitted to participate in the event if full payment has not been received by we.CONECT Global Leaders GmbH.
In default of payment, we.CONECT Global Leaders GmbH reserves the right to prohibit the access to the event, cancel the contract and/or release the contracted elements and/or exhibit space to other customers. All registered participants of the customer will receive their personal conference pass (access to the event) at the conference check-in at the venue. Is a prerequisite for the preservation of the conference pass (access to the event), that the conference booking fee has been paid up to the start of the conference to the organizer account. In case of late booking/registration by the customer, an evidence of actual payment of the registration/booking fee or alternatively a credit card as a security deposit has to be presented at the conference check-in at the venue.
(2) Liability & Cancellation
a. Business Partner
The cancellation by the business partner (i.e. client) must be in written form. The business partner (i.e. client) shall have the right, to terminate the contract free of charge 5 days after the confirmation of the booking by we.CONECT Global Leaders GmbH. The business partner (i.e. client) has the right to terminate the contract in written form no later than six months (180 days) before the event start date. In this case, the business partner (i.e. client) will be charged by we.CONECT Global Leaders GmbH 50 percent of the contracted fee. Any cancelation from the business partner (i.e. client) after the above deadline of six months (180 days), will be charged by we.CONECT Global Leaders GmbH with 100 percent of the contracted fee. Should we.CONECT Global Leaders GmbH cancel an event, the payments by the clients can be transferred to future events with a similar audience and topic within the next 12 month. If we.CONECT Global Leaders GmbH can’t present an event within this 12 month period the business partner (i.e. client) receives a credit note by we.CONECT Global Leaders GmbH.
It may be necessary for reasons beyond the control of we.CONECT Global Leaders GmbH to change the content or timing of the event or exchange individual speakers. we.CONECT Global Leaders is not liable for damages due to technical malfunctions that may occur as a result of higher power fluctuations or power cuts. we.CONECT Global Leaders GmbH bears no responsibility if it is necessary to exchange, cancel, modify or postpone a conference due to an unforeseen event. This includes: armed conflict, civil unrest, terrorist threats, natural disasters, political constraints, significant influence on transport and so on.
The cancellation by a delegate must be in writing. For cancellations / a cancellation up to ten weeks before the event date we.CONECT charges 50% of the registration fee as a cancellation fee. After that date or a No-show will be charged with 100 % of the registration fee. The assignment of a substitute in a similar position is possible in agreement / consultation with we.CONECT Global Leaders GmbH
(3) Privacy, Copyright & Transfer Ban
The personal data of our customers is stored and processed according to §§ 23-25 BDSG. As a matter of principle we act in terms of the German Data Protection Act and EU General Data Protection Regulation 2018 (GDPR). By signing the registration the customer agrees to the photo, video and audio recordings of we.CONECT Global Leaders GmbH at the events for promotional purposes. The customer confirms that he has agreed that its customer data is stored in the database of the we.CONECT Global Leaders GmbH. This data is used solely within the contractually agreed services with we.CONECT Global Leaders GmbH. The we.CONECT Global Leaders GmbH reserves all copyright and other intellectual property rights relating to the event name, event brochure, event program and the rest of the event documentation. The customer is not entitled to transfer this agreement or any part of it to any other subsidiaries, agents or customers of the customer. A transfer requires the written permission of we.CONECT Global Leaders GmbH.
Customers that do not agree with the above should contact we.CONECT Global Leaders GmbH in writing immediately via [email protected].
(4) Data Protection & Data Privacy
With the event registration the client agrees that the we.CONECT Global Leaders GmbH (contractual partner) and/or their third party partners sends the client information and offers by email, telephone, fax and/or SMS on products for the purpose of advertising. By registering for the event, seminar or webinar the client gives consent to be sent information by fax, post, phone and/or email for the marketing purposes of we.CONECT Global Leaders GmbH and its customers and/or authorized third party partners. You can learn about the authorized third party partners and/or suppliers of the event for which you are registering on the event website. Please visit the website frequently because the authorized third party partners and/or suppliers for events, webcasts, online events, web sites, newsletters, and other offerings may be updated from time to time. For further information on data protection and data privacy please have look under www.we-conect.com/data-privacy
This consent may be objected at any time to we.CONECT Global Leaders GmbH in writing via [email protected]. The provided data is also used for the purposes of billing, statistics, distribution, marketing and research of new topics .
In connection with the registration for and provision of access to an event or seminar, we.CONECT Global Leaders GmbH may ask the client for participant information such as your name, job function, company name, telephone number and/or email address. If the client registered for an event, seminar, marketing campaign or webinar of we.CONECT Global Leaders GmbH, we.CONECT Global Leaders GmbH may share basic participant information (your name, job function, company name, telephone number and/or email address) with other participants or authorized third party partners and/or suppliers of the same event, seminar or webinar for the purpose of communication, the exchange of ideas and/or marketing purposes.
we.CONECT Global Leaders GmbH offers you the option to use its web and app offerings including forums, blogs, and networks (such as the we.CONECT Event App Community) linked to this App and/or website that require you to register and create a user profile. User profiles provide the option to display personal information about you to other users, including but not limited to your name, photo, social media accounts, postal or email address, or both, telephone number, personal and business interests, skills and basic information about your company.
The client may at any time withdraw a consent granted hereunder by unsubscribing via [email protected]. In case of withdrawal, we.CONECT Global Leaders GmbH will not process Personal Data subject to this consent any longer unless legally required to do so. In case we.CONECT Global Leaders GmbH is required to retain your Personal Data for legal reasons your Personal Data will be restricted from further processing and only retained for the term required we.CONECT Global Leaders GmbH up to the point in time of your withdrawal. Furthermore, if your use of an we.CONECT Global Leaders GmbH offering requires your prior consent, we.CONECT Global Leaders GmbH will not be (any longer) able to provide the relevant service or event to you after your revocation.
- Object to the collection and use of their “personal data”
- Revoke consent for collection and use of their “personal data”
- Request information, on how their “personal data” has been collected or used by we.CONECT Global Leaders GmbH
- Correct or amend “personal data” stored by we.CONECT Global Leaders GmbH
- Request closure of records and deletion of “personal data” stored by we.CONECT Global Leaders GmbH
- All data collected by we.CONECT Global Leaders GmbH is stored exclusively to support the transmission of product information and/or the submission of service offers.
we.CONECT Global Leaders GmbH ensures that your personal data is treated confidentially in accordance with EU data protection regulations. we.CONECT Global Leaders GmbH assures you that it does not pass personal data to unauthorized third parties unless we are legally obligated to do so or explicit prior consent has been given.
For further information on data protection and data privacy please have look under www.we-conect.com/data-privacy
(5) Default of Payment & Cancellation of the event
If the customer fails to pay the amount in full within the time frame set above and in the contract, we.CONECT Global Leaders GmbH reserves the right to cancel the customer’s participation and/or release the contracted exhibit space and is free to provide said space to other customers. In the unlikely case that we.CONECT Global Leaders must cancel an event, all payments received will be credited to a future event within a year of the original event. Should the event be postponed, we.CONECT Global Leaders will transfer the payment to the new date.
(6) Locale of performance and jurisdiction
Jurisdiction for disputes arising from contracts or in relation to the particular event is in Berlin, and the customer agrees to the jurisdiction of such courts. The contract is governed by the laws of the Federal Republic of Germany.
(7) Final Provisions
Side agreements outside the contract do not exist. Comments and additions shall be made in writing. Should one or more provisions of these terms or the contract be or become invalid, the remaining provisions shall nevertheless remain valid.